Privacy Policy

Please note: The English version of our privacy policy is for informational purposes only. The German version shall be legally binding only.

  1. Name and address of the person responsible

    1. The person responsible within the meaning of Regulation (EU) 2016/679 - General Data Protection Regulation (GDPR) - and other national data protection laws of the member states as well as other provisions of data protection law is:

    2. Herzog August Bibliothek
      represented by the Director Prof. Dr. Peter Burschel
      Lessingplatz 1, D-38304 Wolfenbüttel
      Tel.: +49(0)5331/808-0
      E-Mail: auskunft (at) hab.de

    3. Name and address of the data protection officer
    4. Herzog August Bibliothek
      Data Protection Officer: Dr. Christian Heitzmann
      Lessingplatz 1, D-38304 Wolfenbüttel
      Tel.: +49(0)5331/808-129
      E-Mail: heitzmann (at) hab.de


  2. General information on data processing

    1. Scope of the processing of personal data
    2. We only process personal data of our users if this is necessary to provide a functional website as well as for our contents and services. The processing of personal data of our users takes place regularly only after consent of the user. An exception applies in those cases where prior consent cannot be obtained for real reasons and the processing of the data is permitted by law.

    3. Legal basis for the processing of personal data
    4. If we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a GDPR serves as the legal basis. Art. 6 para. 1 lit. b GDPR serves as a legal basis for the processing of personal data required for the performance of a contract to which the data subject is a party. This also applies to processing operations that are necessary for the implementation of pre-contractual measures. If the processing is necessary to safeguard a legitimate interest of us or a third party and if the interests, fundamental rights and fundamental freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing.

    5. Deletion of data and storage time
    6. The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage no longer applies. In addition, the data may be stored if the European or national legislator has provided for this in EU regulations, laws or other regulations to which the person responsible is subject. The data shall also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless it is necessary for further storage of the data for the conclusion or performance of a contract.


  3. Provision of the website and creation of log files

    1. Description and scope of data processing

      When using the FID BBI website, an encrypted browser connection is established to ensure secure data transmission.
      In principle, you can visit the FID BBI website without telling us who you are. However, every time you visit our website, your browser automatically transmits data and information from your computer system to us.
      The following data is collected:

      1. Information about the browser type, language and version used
      2. Information about your operating system
      3. The IP address of your computer
      4. Date and time of access
      5. Content of the website
      6. Access status/status code
      7. Websites from which your browser accesses our website
      8. Websites accessed by you through our website

      The data is stored in the standard log files of our server. These data will not be stored together with other personal data of yours.

    2. Legal basis for data processing

      The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.

    3. Purpose of data processing

      The temporary storage of the IP address of your computer is necessary to enable the website to be delivered to your computer. Log files are stored to ensure the functionality of our website and the security of our information technology systems, e.g. to detect, analyse and prevent malicious attacks on our systems. An evaluation of the data for marketing purposes does not take place. These purposes also include our legitimate interest in data processing pursuant to Art. 6 para. 1 lit. f GDPR.

    4. Duration of storage

      The data are deleted as soon as they are no longer required for the purpose of their collection. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended. If the data is stored in log files, this is the case after ten days at the latest. If data must be deleted for reasons of proof, they are excluded from deletion until the incident has been finally clarified.

    5. Possibility of opt-out and deletion

      The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user.


  4. Use of Cookies

    1. Description and scope of data processing

      Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on your computer system. Some of the cookies we use are so-called "session cookies", which are automatically deleted when you close your browser. In addition, there are some long-lived cookies that we can use to recognize you as a recurring visitor. Cookies do not damage your computer and do not contain viruses. Cookies contain a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.
      We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.
      The following data is stored and transmitted in the cookies:

      1. Language settings
      2. Log-in information/Session-ID (no password)
      3. Unique ID for Matomo/Piwik analysis (see section "Web Analysis by Matomo")

      When you access our website, an information banner informs you about the use of cookies and refers you to this privacy policy. This also includes an indication of how the storage of cookies in the browser settings can be prevented.

    2. Legal basis for data processing

      The legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. a GDPR if the user has given his consent.

    3. Purpose of data processing

      The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For this it is necessary that the browser is recognized even after a page change.
      We need cookies for the following applications:

      1. Registration
      2. Login to your own user account
      3. Accepting language settings
      4. Identification of a user session
      5. Analysis of usage

      The user data collected by technically necessary cookies are not used to create user profiles.

    4. Duration of storage, Possibility of opt-out and deletion

      Cookies are stored on the user's computer and transmitted to our site. Therefore, you as a user also have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or restrict the transmission of cookies at any time. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website in full.


  5. Newsletter

    1. Description and scope of data processing

      You can subscribe to a newsletter on our website. When registering for the newsletter, the data from the input form is transmitted to us:

      1. E-mail address
      2. Name (optional)
      3. In addition, the following data is collected upon registration:

      4. IP address of the calling computer
      5. Date and time of registration

      In the course of the registration process, your consent is obtained for the processing of the data and reference is made to this data protection declaration.
      In connection with data processing for the dispatch of newsletters, no data is passed on to third parties. The data will only be used for sending the newsletter.

    2. Legal basis for data processing

      The legal basis for the processing of data after registration for the newsletter by the user is, with the user's consent, Art. 6 para. 1 lit. a GDPR.

    3. Purpose of data processing

      The collection of the user's e-mail address serves to send the newsletter.
      The collection of the name serves the possibility of a personal address.

    4. Duration of storage

      The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. The data will therefore be stored for as long as the subscription to the newsletter is active.

    5. Possibility of opt-out and deletion

      You can cancel your subscription to the newsletter at any time. For this purpose there is a corresponding link in every newsletter. This also makes it possible to revoke the consent to the storage of personal data collected during the registration process.


  6. Registration

    1. Description and scope of data processing

      For the use of certain functions (e.g. patron-driven acquisition of printed publications, access to e-books and/or journals licensed specifically for the subject information service, storage of search queries and/or favourites) of FID BBI, prior registration is required.

      On our website, we offer you the opportunity to register for a user account by providing personal data. The data is entered into an input form and transmitted to us and stored. The following data is collected as part of the registration process:

      1. E-mail address (also login)
      2. Password (self-defined)
      3. Type of user group
      4. First and last name (optional)
      5. Form of address/Academic degree (optional)
      6. Home library (optional)
      7. Phone (optional)
      8. Address (optional)

      9. At the time of registration, the following data is also stored:

      10. The IP address of the user
      11. Date and time of registration

      In the course of the registration process, the user's consent to the processing of this data is obtained.

    2. Legal basis for data processing

      The legal basis for the processing of data is Art. 6 para. 1 lit. a GDPR if the user has given his consent.
      If the registration serves the fulfilment of a contract to which the user is a party or the implementation of pre-contractual measures, the additional legal basis for the processing of the data is Art. 6 para. 1 lit. b GDPR.

    3. Purpose of data processing

      A registration of the user is necessary for the fulfilment of a contract with the user or for the implementation of pre-contractual measures. We need your e-mail address in order to be able to communicate with you, to send you the newsletter and to send you documents which you have ordered. Your e-mail address is also your login (user name) for your user account. For security reasons, the password is not stored in plain text. For authentication purposes, a hash value is calculated from the password using a cryptographically secure algorithm and only this hash value is stored. A hash value is a unique character string that is calculated in such a way that the original password cannot be recovered. In order to be able to authenticate you at later logins, your input is calculated with the same function at later logins and only the two hash values are compared. We need your name and address to be able to send you printed media by post. You can lodge up to two addresses and tell us anytime which of the two shall be your delivery address. If you order a printed medium via the FID BBI website we will submit your name, delivery address and e-mail address to the provider of your requested medium in order to help to fulfil your request.
      We use the information of your home library to be able to show you whether individual media are already physically available or electronically accessible in your own library. We only pass on an identifier for the respective medium (e.g. the ISBN) and an identifier for your home library to a service of the Library Service Centre Baden-Württemberg, but we do not pass on any further personal data about you. We use WorldCat services to show you, by location, whether individual items are available in a library near you. To do this, your current IP address and an identifier for that media (e.g., the ISBN) are transmitted to the WorldCat service. The IP address is used only for geo-targeting purposes and is not stored or otherwise used. Further personal data will not be transmitted. You may optionally provide us with additional information in your user account. We use a form of address and your academic title to address you personally and also pass this information on together with your address information. We can use your telephone number to answer your questions. We will use your profession and year of birth only for statistical purposes. When passing on personal information to third parties, we ensure that the information is provided in accordance with this privacy policy. Third parties to whom the data is transmitted are obliged to process the data transmitted to them only for the respective purpose, but not to use it beyond that.

    4. Duration of storage

      The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. This is the case for those during the registration process to fulfil a contract or to carry out pre-contractual measures when the data is no longer required for the execution of the contract. Even after conclusion of the contract, it may still be necessary to store personal data of the contractual partner in order to fulfil contractual or legal obligations.

    5. Possibility of opt-out and deletion

      As a user you have the possibility to cancel your registration and your user account at any time. You can demand changing the data stored about you at any time. You can change your data yourself at any time via the website. You can delete optional data at any time.
      For a complete deletion of the data please write us an e-mail or contact us via the contact form.
      If the data is required to fulfil a contract or to carry out pre-contractual measures, premature deletion of the data is only possible insofar as contractual or statutory obligations do not prevent deletion.


  7. Contact form and e-mail contact

    1. Description and scope of data processing

      There is a contact form on our website which can be used for electronic contact. If you take advantage of this option, the data entered in the input form will be transmitted to us and saved. This data is:

      1. E-mail address
      2. Name
      3. Subject and message content

      4. At the time the message is sent, the following data is also stored:

      5. The IP address of the user
      6. Date and time of registration

      Your consent is obtained for the processing of the data within the scope of the sending process and reference is made to this privacy policy. Alternatively, you can contact us via the e-mail address provided. In this case, the user's personal data transmitted by e-mail will be stored. In this context, the data will not be passed on to third parties. The data is used exclusively for processing the conversation.

    2. Legal basis for data processing

      The legal basis for the processing of data is Art. 6 para. 1 lit. a GDPR if the user has given his consent.

    3. Purpose of data processing

      We collect the personal data you provided in your contact form or contained in your e-mail in order to be able to process your query.

    4. Duration of storage

      The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. For the personal data from the contact form and those sent by e-mail, this is the case when the respective conversation with you has ended. The conversation is terminated when it can be inferred from the circumstances that the facts in question have been finally clarified.

    5. Possibility of opt-out and deletion

      You have the possibility to revoke your consent to the processing of personal data at any time. If you contact us by e-mail, you can object to the storage of your personal data at any time. In such a case, the conversation cannot be continued. If you have any objections, please send us an e-mail or contact us using the contact form. All personal data stored in the course of contacting us will be deleted in this case.


  8. Web analysis by Matomo (formerly Piwik)

    1. Scope of the processing of personal data

      On our website we use the open source software tool Matomo (formerly Piwik) to analyse the surfing behaviour of our users. The software places a cookie on the user's computer (see above for cookies). If individual pages of our website are accessed, the following data is stored:

      1. Two bytes of the IP address of the user's calling system
      2. Date and time of access
      3. The accessed website
      4. The website from which the user has accessed the accessed website (referrer)
      5. The subpages accessed from the accessed website
      6. The time spent on the website
      7. Frequency with which the website is accessed
      8. Information about browser type, language and version used
      9. The user's operating system
      The software runs exclusively on the servers of our website. The data is only stored there. The data are not stored together with other personal data of the users. The data will not be passed on to third parties.
      IP addresses are not completely stored, but 2 bytes of the IP address are masked (e.g. 192.168.X.X). In this way it is no longer possible to assign the shortened IP address to a specific computer.

    2. Legal basis for the processing of personal data

      As anonymised data do not constitute personal data, the legal basis does not need to be indicated.

    3. Purpose of data processing

      The processing of the data enables us to analyse the use of the website. By evaluating the data obtained, we are able to compile information on the use of the individual components of our website. This helps us to constantly improve our website and its user-friendliness. By anonymising the IP address, the interest of users in the protection of their personal data is sufficiently taken into account.

    4. Duration of storage

      The data will be deleted as soon as they are no longer needed for our recording purposes.

    5. Possibility of opt-out and deletion

      We offer our users on this website the possibility of an opt-out from the analysis procedure. In this way, another cookie is placed on your system, which signals to our system not to store the user's data. If the user deletes the corresponding cookie from his own system in the meantime, he must set the opt-out cookie again. More information about the privacy settings of the Matomo software can be found under the following link: https://matomo.org/docs/privacy/. Here you can switch tracking on or off, if this setting is not already automatically controlled by the settings of your browser or an ad-blocker.

  9. Rights of the person concerned

    1. Right to information

      If personal data are processed by you, you are affected within the meaning of the GDPR and you have the following rights to the person responsible:

      You can ask the person in charge to confirm whether personal data concerning you will be processed by us.
      If such processing has taken place, you can request the following information from the person responsible:

      1. the purposes for which the personal data are processed;
      2. the categories of personal data being processed;
      3. the recipients or categories of recipients to whom the personal data concerning you have been or are still being disclosed;
      4. the planned duration of the storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;
      5. the existence of a right to rectification or deletion of personal data concerning you, a right to limitation of processing by the controller or a right to object to such processing;
      6. the existence of a right of appeal to a supervisory authority;
      7. any available information on the origin of the data if the personal data are not collected from the data subject;
      8. the existence of automated decision-making including profiling in accordance with Art. 22 para. 1 and 4 GDPR and - at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing for the data subject.

      If personal data of you is processed by us, you are the data subject within the meaning of the GDPR and you are entitled to the following rights vis-à-vis the person responsible (address see above): You have the right to demand confirmation as to whether the data concerned will be processed and to request information about this data as well as further information and a copy of the data in accordance with the legal requirements. In accordance with the provisions of the law, you have the right to request the completion of the data concerning you or the rectification of the inaccurate data concerning you. In accordance with the statutory provisions, you have the right to demand that the data concerned be deleted immediately or, alternatively, to demand that the processing of the data be restricted in accordance with the statutory provisions. You have the right to demand that the data concerning you which you have made available to us be received in accordance with the statutory provisions and that it be transferred to other persons responsible. You also have the right, in accordance with the statutory provisions, to file a complaint with the data protection officer of the Herzog August Bibliothek (see address above) or with the competent supervisory authority. The responsible supervisory authority is the Lower Saxony Data Protection Commissioner You have the right to revoke your consent with effect for the future. You may object at any time to the future processing of the data concerning you in accordance with the statutory provisions.

    2. Right to correction

      You have a right of rectification and/or completion to the person in charge if the personal data processed concerning you are incorrect or incomplete. The person responsible shall make the correction without delay.

    3. Right to restriction

      Under the following conditions, you may request that the processing of personal data concerning you be restricted:

      1. if you dispute the accuracy of the personal data concerning you for a period that enables the data controller to verify the accuracy of the personal data;
      2. the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;
      3. the data controller no longer needs the personal data for the purposes of the processing, but you do need them to assert, exercise or defend legal claims, or
      4. if you have filed an objection to the processing pursuant to Art. 21 para. 1 GDPR and it has not yet been determined whether the legitimate reasons of the person responsible outweigh your reasons.

      If the processing of personal data concerning you has been restricted, such data may only be processed - apart from being stored - with your consent or for the purpose of asserting, exercising or defending rights or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or a Member State.
      If the processing restriction has been restricted in accordance with the above conditions, you will be informed by the person responsible before the restriction is lifted.

    4. Right to deletion
      1. Duty to delete

        You may request the person in charge to delete the personal data relating to you without delay and the controller is obliged to delete this data without delay if one of the following reasons applies:

        1. The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
        2. You revoke your consent, on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR, and there is no other legal basis for the processing.
        3. You file an objection against the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate reasons for the processing, or you file an objection against the processing pursuant to Art. 21 para. 2 GDPR.
        4. The personal data concerning you have been processed unlawfully.
        5. The deletion of personal data relating to you is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the data controller is subject.
        6. The personal data concerning you were collected in relation to information society services offered pursuant to Art. 8 para. 1 GDPR.
      2. Information to third parties

        If the person in charge has made the personal data concerning you public and is obliged to delete it pursuant to Art. 17 para. 1 GDPR, he shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform data processors who process the personal data that you as the data subject have requested the deletion of all links to this personal data or of copies or replications of this personal data.

      3. Exceptions

        The right to cancellation does not exist insofar as the processing is necessary

        1. to exercise freedom of expression and information;
        2. for the performance of a legal obligation required for processing under the law of the Union or of the Member States to which the controller is subject or for the performance of a task in the public interest or in the exercise of official authority conferred on the controller;
        3. for reasons of public interest in the field of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR;
        4. for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89 para. 1 GDPR, insofar as the law referred to under a) is likely to make it impossible or seriously impair the attainment of the objectives of such processing, or
        5. to assert, exercise or defend legal claims.

    5. Right to information third parties

      If you have exercised your right to have the person in charge correct, delete or limit the processing, he/she is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this correction or deletion of the data or restriction on processing, unless this proves impossible or involves a disproportionate effort.
      You have the right to the person in charge to be informed of these recipients.

    6. Right to data transferability

      You have the right to receive the personal data concerning you that you have provided to the person responsible in a structured, common and machine-readable format. In addition, you have the right to pass this data on to another person in charge without obstruction by the person in charge to whom the personal data was provided, provided that

      1. processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and
      2. processing is carried out by means of automated methods.

      In exercising this right, you also have the right to request that the personal data concerning you be transferred directly from one person in charge to another, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected by this.
      The right to transferability shall not apply to the processing of personal data necessary for the performance of a task in the public interest or in the exercise of official authority conferred on the controller.

    7. Right to objection

      You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you under Article 6(1)(e) or (f) of the DSBER; this also applies to profiling based on these provisions.
      The person in charge no longer processes the personal data concerning you, unless he can prove compelling reasons worthy of protection for the processing, which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
      If the personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling, insofar as it is associated with such direct marketing.
      If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
      You have the possibility to exercise your right of objection in connection with the use of Information Society services, notwithstanding Directive 2002/58/EC, by means of automated procedures using technical specifications.

    8. Right to revoke the data protection declaration of consent

      You have the right to revoke your data protection declaration of consent at any time. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent until revocation.

    9. Automated decision in individual cases including profiling

      You have the right not to be subject to a decision based exclusively on automated processing - including profiling - that has legal effect against you or significantly impairs you in a similar manner. This does not apply if the decision

      1. is necessary for the conclusion or performance of a contract between you and the person responsible,
      2. the legislation of the Union or of the Member States to which the person responsible is subject is admissible and that legislation contains appropriate measures to safeguard your rights, freedoms and legitimate interests; or
      3. with your express consent.

      However, these decisions may not be based on special categories of personal data pursuant to Art. 9 para. 1 GDPR, unless Art. 9 para. 2 lit. a or g GDPR applies and appropriate measures have been taken to protect your rights and freedoms and your legitimate interests.
      In the cases referred to in (1) and (3), the person responsible shall take reasonable measures to safeguard your rights, freedoms and legitimate interests, including at least the right to obtain the intervention of a person by the person responsible, to state his own position and to challenge the decision.

    10. Right to complain to a supervisory authority

      Without prejudice to any other administrative or judicial remedy, you have the right of appeal to a supervisory authority, in particular in the Member State where you reside, work or suspect of infringement, if you believe that the processing of personal data concerning you is contrary to the GDPR.
      The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.